Creating value from business data

Vision

Vision

Our ambition is to make life simpler for SMEs in the Nordic Region

Goal: The objective of the program is to provide a roadmap by 2020, including legislative and technical implementation across the Nordic countries, to the Nordic Ministers of Business.

Watch a video about  structured data

The Smart Government vision is that of a data driven Nordic region, where data and digitisation enable value creation by sharing data across the region in an automatic, intelligent and secure manner.

The vision can be realised through interoperable ecosystems of digital solutions. The ecosystem provides real time business data for Business-to-Business and for Business-to-Government, and meets the need of Nordic small and medium-sized enterprises (SMEs) for less administrative burdens, innovation and growth.

Nordic Smart Government is thus a driver of an integrated Nordic region, which is the ambition of the Nordic Prime Ministers. The programme was launched by Nordic Ministers of Business in May 2018, and is supported financially by Nordic Innovation.

Smart Government is an idea of making digital solutions a part of a digital ecosystem, which supports exchange of data between a multitude of systems and authorised parties, both public and private system. Digital book keeping and accounting systems are central to the ecosystem, as the programme is not making any central government databank. The ecosystem supports work processes and replaces manual entering of data with automatic processes, which increases the quality of data, and saves time for the SMEs. Such an ecosystem enables easier access to data for innovation, as data becomes available for development of new products and services.

The value of making financial data available to B2B in the Nordic region is estimated by EY to be approximately 200 billion DKK yearly from 2027.

The Nordic Smart Government project has the SMEs financial data in focus. However, in principle, the Smart Government vision encompasses all kinds of data which is now reported from businesses to government authorities.

Watch a video about Smart Government

Watch this video for more details on how the SMEs may save time by an automated data flow between businesses and government.

Background

Background

The Nordic societies are highly digitalised with advanced digital solutions, as well as a digitally competent business community. However, the digital development is only coordinated to a limited extent, which means that the potential of data is not unlocked, and digitalisation and automation is not interoperable and cannot be fully explored. In the Nordics, digital solutions are developed as separate containers and systems, with the result that businesses are required to submit the same data numerous times in different systems - and sometimes even on paper, so that data remains isolated and unavailable for new business opportunities.

Annual Reports are required to ensure transparency and trust in the market. Today, the businesses’ situation may change rapidly, but Annual Reports do not reflect sudden changes, and thus the report is more or less obsolete. However, to many users, this is still the best data available. This is not adequate in a highly competitive international market. In addition, government regulation and administration inflict heavy administrative burdens upon the SMEs as a result of the reporting requirements. In principle, the same financial raw data is basis for business reporting to Tax Authorities, Business Registries and National Statistical Institutes. The uncoordinated requirements and the non-automatic processes behind financial reporting are estimated to impose administrative burdens on the Danish SMEs which amounts to approximately 6 billion DKK yearly. There are similar analyses from Norway, suggesting at least as heavy burdens in this area in Norway as in Denmark. It is probably the same in the rest of the region.

Benefits

Benefits

The main benefits of the ecosystems may be summed up as follows:

 

Benefits for SMEs

  • Reducing administrative burdens and saving time by automating financial processes and reporting
  • Transparent market and therefore increased trust in business partners
  • Better competition and a more effective Nordic market – and thus a higher value creation in our region
  • Simplifying cross-border business via aligned standards

Benefits for Government

  • Improved data for more efficient government and administrative purposes, such as policy initiatives and automatic control
  • Improved transparency and tax auditing
  • Alignment of national digitalisation initiatives

Benefits for Partners

  • Improved access to quality data for innovation and new data based services,
  • Banks and insurance companies get access to updated financial data which facilitates credit processes and risk assessments

 

Results of previous phase of Nordic Smart Government

  • Data model – data/information management and governance is elaborated.
  • Security aspects are addressed and concluded manageable.
  • A data warehouse based on standardised interface and detailed structured transaction data proves the possiblility of automatic aggregation of financial reports.
  • The business case for B2B processes on financial information showsyearly benefits in the range of 250 to 270 billion NOK.
  • More than 70 key stakeholders in the region were interviewed about the SmartGovernment vision on financial data. In general, the Nordic stakeholders believe in the vision, and find benefits greater than the possible risks.
  • Business and application architecture is outlined.
Process

Process

The process consist of the following 4 phases:

 

    Next step 2018 - 2020

    All five Nordic Business Registries and several other Nordic authorities are working together on Smart Government. Our ambition over the next two years is to define both technical as well as regulatory needs, to test automated flows of financial data in B2B as well as automated reporting B2G. This will be performed in collaboration with both public and private partners, and on the basis of business processes and user needs.

    We have defined five work packages and we plan to work closely together in a an agile set-up, which means that the groups meet frequently, share responsibility to define tasks and divide actions to be taken between them, and are able to respond to new insights on the road.

     
    Knowledge Sharing

    Knowledge Sharing

    Deloitte on SmartGovernment data model
    Report from June 2016 providing a preliminary and high level data model.

     

    Deloitte on stakeholder analysis
    Stakeholder analysis from 2017 based on interviews with more than 70 key stakeholders in the Nordic region.

     

    EY on B2B BC
    Report from January 2018 showing substantial benefits for SMEs when sharing and utilising data more efficiently in the business-to-business processes and internal business processes.

     

    KMPG on security analysis
    High-level security analysis from June 2016 on how to ensure a secure SmartGovernment environment.

     

    Test of data warehouse
    Proof-of-Concept which demonstrates the technical possibility of SmartGovernment, i.e. the possibility of making financial reports automatically.

     

    DanSense - B2B Nordic Data Exchange
    Overview of Nordic interfaces and standards for exchange of data between business actors in procurement, payment, inventory management and product catalogue management.

     

    Nordic SmartGovernment Architecture Report
    The report covers some major business processes related to Nordic SmartGovernment and some application functions needed to make this a reality.

     

    Nordic SmartGovernment Folder 2018 - a brief introduction

    Collaboration

    Collaboration

    With financial support from Nordic Innovation, the Nordic collaboration on SmartGovernment started in 2016.

    Today, all five Nordic Business Registries are project partners in the collaboration.

    As Business Registries, we are concerned with the businesses’ annual reporting. The idea of Smart Government arose in Denmark, motivated by a wish to, in general, remove the businesses’ administrative burdens related to mandatory reporting to the government. In Denmark there is now a particular focus on making a PoC on automatic reporting of financial data, under the name Automatic Business Reporting.

    In the Nordic collaboration we have worked on describing the business layer of an ecosystem for efficient dataflow between the actors involved – both SMEs, as well as government authorities, service providers, creditors and other actors utilising financial and economic data in their business processes, services or products. Our aim is to create value from the business data for all stakeholders. In particular, our focus is on making life simpler for SMEs as well as making data available for innovation and growth.

    We believe in a digital ecosystem with both privately and publicly owned solutions, where different actors work together to ensure efficient data flow. How precisely this should be, we do not know yet, but we wish to engage stakeholders in a dialogue to further explore this together with competent and innovative actors.

    Nordic Smart Government is a collaboration between the following organisations and countries:

    • The Internal Revenue, Iceland
    • The Brønnøysund Register Centre, Norway
    • The Danish Business Authority
    • The Swedish Companies Registration Office
    • The Finnish Patent & Registration Office
    • The Finnish Tax Authority
    • The Swedish Tax Authority
    • The Norwegian Tax Authority
    • The Swedish Statistical Agency
    • The Danish Statistical Agency
    • The Icelandic Statistical Agency
    • The Finnish Ministry of Transport and Communications (From 2016 to 2017)
    • The Finnish Association of Accounting Firms (2017-2018)
    Iceland

    Iceland

     Norway

    Norway

    Denmark

    Denmark

    Sweden

    Sweden

    Finland

    Finland

    Contact

    Contact

    Denmark: Kjersti Lunde / kjelun@erst.dk  (Programme Manager)
    Finland: Franck Mertens / franck.mertens@prh.fi
    Iceland: Linda Rut Benediktsdóttir / Linda.Benediktsdottir@rsk.is
    Norway: Håkon Olderbakk / hakon.olderbakk@brreg.no
    Sweden: Nina Brede / Nina.brede@bolagsverket.se