Optimizing Purchasing Processes: Harnessing the Power of eCatalogues

Streamlining Purchases and Improving Efficiency with eCatalogues

Catalogues serve as indispensable tools for optimizing purchasing processes and fostering contract loyalty. These comprehensive compilations of product and service descriptions play a vital role in streamlining operations and facilitating informed decision-making. Additionally, catalogues enable sellers and buyers to maintain control more easily over products, prices, and contractual agreements.

Place orders seamlessly

Creating catalogues involves gathering product details and selecting appropriate classification codes. ERP suppliers convert the information into a standardized format and transmit it electronically. Customers validate the catalogue, upload it into their systems, allowing internal buyers to place orders seamlessly.

Catalogues benefit sellers by controlling deviations, ensuring compliance, and providing evidence of good quality. Buyers benefit from easier product searching, reduced costs, and improved order accuracy. Service providers gain increased turnover and reduced integration costs by utilizing standardized formats, says Jan Andre Maeroe, Project Manager for NSG&B 

For purchasing, companies can use eCatalogues to:

• streamline their internal purchase processes
• ensure orders go to the right suppliers
• accurately report VAT
• track their environmental footprint

To meet these requirements, the suppliers use ERP (Enterprise Resource Planning) solutions, capable of creating and distributing catalogues effectively. The key to success is structured product and service descriptions for streamlining operations.

Utilizing the catalogue information, suppliers can:

• save time
• improve data quality
• comply with reporting requirements

To digitize your process, you should: 

• Ensure your solution provider supports Peppol BIS standard format for transactions and facilitates national and cross-border communication via the Peppol network.
• If you need a solution, explore this list of capable solution providers for national and cross-border transactions.
• As a supplier, it is vital to showcase your products and services, not only on your own website but also on your customers' platforms. Evaluate the capabilities of the solution and ask for assistance in utilizing Peppol BIS for order management and catalogue creation.
• If your solution provider is interested in implementing Peppol BIS, they can request information from your Peppol authority.