Streamline your Business Operations − Benefits and Efficiency of eOrdering

eOrdering is transforming the way businesses operate, providing a streamlined approach to order management and improving overall performance and efficiency. There are multiple benefits for suppliers and customers adopting electronic order and response systems. Their businesses can unlock a range of advantages while reducing costs and improving customer satisfaction.

Ordering process without the fuss

With an electronic ordering solution in place, suppliers receive orders digitally, and promptly send electronic order responses, ensuring smooth and efficient communication.

Better product visibility supports environmental responsibility

Customers get access to product catalogues through the ordering solution. Environmental and product information provided at the product level facilitates responsible purchasing decisions.

Order approval made easy

Customers conveniently select products and add them to the shopping basket. Further details, such as accounting information and project references, can be included before sending the order for approval. 

Once approved, the order is automatically sent digitally, complete with a unique order number for seamless invoicing, says Jan Andre Maeroe, Project Manager for NSG&B. 

Automated order response and inventory management

On receiving the order, the supplier's system automatically records the details and generates an order response. The streamlined process ensures accuracy and eliminates the need for any manual entry.

Making it easy to match the invoice to the delivery

The supplier verifies the order response and proceeds with the delivery of physical products or services. The solution updates the order status accordingly, streamlining the matching process with the incoming invoice.

Implementing eOrdering improves invoice management and reduces the risk of incorrect orders. Standardized order confirmations provide documentation of supplier commitments. Electronic receipts and updated information enable automatic invoice matching. Valuable data capture supports future tenders and insights into environmental and social responsibility, concludes Jan Andre Maeroe. 

Why eOrders make sense

By adopting electronic order and response systems, businesses can optimize operations, reduce costs, and position themselves for success in a rapidly evolving marketplace.